Creating Events

The AnVIL portal lists events:

  1. In the events section available from the top nav,
  2. Optionally in the carousel on the home page,
  3. Optionally in the featured events section on the home page,
  4. In site search results,
  5. and also in external search results and when an event item is shared on social media.

Markdown Files

Events are implemented with markdown files in the under the /content/events directory in the AnVIL Portal github repository.

URLS and File Names

Events use the conference name as a prefix for the URL giving URLs like:

`https://anvilproject.org/events/bcc2020-dockstore-fundamentals

In the URL above, bcc2020 is the conference name and dockstore-fundamentals is a shortened version of the event name.

The URL for the event is determined by the event file name. For the URl above the corresponding markdown file is:

bcc2020-dockstore-fundamentals.md

When preparing to list an event on the AnVIL portal please collect / provide the following information in either a Google doc or pull request.

Front Matter

The front matter information controls how the event displays in lists, if it appears on the home page, and how the event appears when sharing on social media. Front matter fields for events are:

FieldExample
title:Massive Genome Informatics in the Cloud (MaGIC) Jamboree
conference:ISMB 2020
description:A short description for the event lists and social media shares e.g. "An introduction to the AnVIL platform to enable CCDG and CMG researchers to analyze GSP data using AnVIL tools."
eventType:"Virtual Jamboree", "Interactive Workshop"
featured:true if the event should appear on the home page events list.
sessions:An array of session times. e.g. [{sessionEnd: "17 Jul 2020 3:00 PM", sessionStart: "17 Jul 2020 12:31 PM"}]
timezone:The timezone the session times are given in. e.g America/New_York
location:Optional - Physical or virtual "location" e.g. "West Training 3" or "San Diego Convention Center, 111 West Harbor Drive, San Diego, CA 92101"

Body Text

Description

The longer form description of the event for the event page (not the event lists). For example:

An introduction to the AnVIL platform to enable CCDG and CMG researchers to analyze GSP data using AnVIL tools. Participants will gain exposure and familiarity with available data, tools, workflows, training materials, and support channels of AnVIL. Participants will not become bioinformatic experts, but will know what to do or who to contact when the time comes.

Background

A longer form background/rational for why this session is being provided. For example:

In summer 2020, NHGRI plans to organize Massive Genome Informatics in the Cloud or MaGIC, a two-day, jamboree-style informatics event for introducing new users to the AnVIL platform for cloud-based genomics data analysis.

Audience

A description of the target audience / qualifications for attending. Similar to: No computational expertise is required. Anyone from GSP who would like to learn about cloud based genomic analysis on AnVIL. This Jamboree will focus on highlighting interactive tools that are used from a graphical user interface.

Prerequisites if Any

Similar to:

  • Participants should be comfortable working with R and RStudio.
  • Some familiarity with Bioconductor is helpful but not required.
  • No prior cloud-based experience is necessary.
  • A wifi enabled laptop with RStudio installed.

Event Details

  1. Agenda - Titles, dates, times, speakers and length of sessions.
  2. How to register - e.g. link to registration website, registration open, closing dates,
  3. Costs - any fees or discount/scholarship opportunities.
  4. Event home page - on the conference website
  5. Conference website
  6. Contact Info Who to contact at AnVIL for more information if applicable.
  7. Hashtag - The twitter hashtag for the event.

Updating Events with Event Content

Once the event has happened please gather any slides, minutes / notes, video recordings., hashtags for posting the events page and workshop videos listing. These can be delivered as a pull request to the event's page or as a Google doc.

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